EXECUTIVE ASSISTANT

N3RVE Music is powered by the world leader in music distribution, marketing and technology that empowers labels, artists and management teams to grow their businesses and thrive in the global music industry. Our comprehensive suite of solutions includes marketing strategy, insights and analytics, rights management, advertising, royalty accounting, video monetization and music licensing, all accessible through an intuitive client platform offering the latest in technological innovation to put clients at the forefront of the music industry.  

​N3RVE seeks a dedicated, self-driven Executive Assistant with effective communication skills to support its managing director.  This role requires outstanding planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. The Executive Assistant acts as a seamless extension of the managing director.  A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift. The successful candidate will understand business priorities, proactively anticipate needs, and drive improvements that build capacity for the leadership team. Completing complex tasks quickly with little to no guidance, reacting with appropriate urgency to situations that require quick turnaround, and taking effective action without having to know the whole picture is key to success.  

• Thoughtfully manage complex calendars and scheduling for teams in multiple locations and time zones

• Coordinate complex domestic and international travel itineraries with seamless logistics

• Manage expense report coordination and submission

• Track and help drive completion of key deliverables and follow up on outstanding items

• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics

• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music industry professionals such as labels and artist management

• Organize, execute, and assist with team activities (staff meeting agendas, all hands, fireside chats, off-sites, and other team events)

• Champion and expand creative team traditions and activities that support a strong team culture. Have fun at work and help others do the same!

• Partner closely with the VP and leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization

• Space management, including strategic growth, moves, and reconfigurations

• Effective analytical skills and demonstrated ability to improve process and efficiency

• Effective organizational, problem solving, communication and interpersonal skills

• Ability to quickly learn organizational structure and team objectives

• Team oriented philosophy and a commitment to supporting and developing others

• Demonstrated passion and enthusiasm for customer experience and Amazon’s vision

• Highly motivated, organized individual able to deliver results with minimal supervision in a sometimes ambiguous environment

• Project management experience

• Music/entertainment industry experience

• BA/BS Degree

Ability to liaise with senior executive staff, external clients & partners
Ability to review and understand contracts
Positive attitude with the ability to maintain confidentiality
Dependable, organized, resourceful
Proficient at preparing documents and presentation materials
Proven track record of problem-solving skills, prioritizing workload, adapting to changes, and efficiently managing one’s time

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Bachelor’s degree and 3+ years of relevant administrative experience
Highly professional with excellent judgment and discretion
Excellent communication skills – both written and verbal
Critical attention to detail and highly organized
Previous experience managing an executive desk preferred
Interest in music and the music business preferred